Appomattox County Seal_Smaller

 

 

BOARD OF SUPERVISORS MEETING
TUESDAY, JANUARY 21, 2020
6:00 PM

Susan M. Adams, County Administrator

153A Morton Lane, Appomattox, VA  24522
 www.AppomattoxCountyVA.gov

 

 

 


WORK SESSION - 6:00 P.M.

1.20-1443

Mr. Tom Lacheney, County Attorney

Mr. Lacheney, County Attorney will provide an overview of Robert's Rules of Order, Board of Supervisors Bylaws and Rules of Procedures, and the Board of Supervisor's Remote Participation Policy.  (Mr. Lacheney is prepared to discuss how to make changes to the Board's Bylaws and Rules of Procedures per discussion at the Organizational Meeting).

  • Department:Board of Supervisors, Administration
  • Suggested Actions:No Suggested Action

BOARD OF SUPERVISORS


Call to Order - Chairman Carter
Handicap Accessibility Statement - Susan M. Adams, County Administrator
Pledge of Allegiance
Invocation - Chairman Carter
Setting of Agenda

CITIZEN PUBLIC COMMENT PERIOD

This time is provided by the Board to allow citizens the opportunity to address the Board on issues of importance to the citizen.  No individual citizen shall be permitted to address the Board for more than three (3) minutes.

APPEARANCES

These scheduled times are provided by the Board to allow citizens and organizations outside the County Government to discuss matters of importance with the Board.

2.20-1430

J. Robert Jamerson Memorial Library - Ms. Diana Harvey, Director

Ms. Diana Harvey, Director of the J. Robert Jamerson Memorial Library, has requested to appear before the Board to provide an update on the Library Services and employee compensation.

 

  • Department:Board of Supervisors, Administration
  • Suggested Actions:No Suggested Action
3.20-1441

Mr. Les Fleet, Commonwealth's Attorney

Mr. Les Fleet, Appomattox County Commonwealth's Attorney, has requested to appear before the Board to request additional departmental funding for five (5) employee cell work phones.

STAFF RECOMMENDATION:  Consider approval of supplemental funds to be appropriated to the Commonwealth's Attorney's FY20 Department 2201 budget to fund five (5) employee cell work phones.

 

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation

PUBLIC HEARING (7:00 PM)

 

4.20-1422

Public Hearing_RZ190804-Shelia M. Roper, Trustee

RZ190804-Shelia M. Roper, Trustee (property owner), has requested to rezone property from B-1, General Commercial Zoning District to A-1, Agricultural Zoning District on property located off Richmond Highway (Route 460) and Wades Lane, east of Mountain Cut Road, in the Evergreen area.  The parcel totals 3 acres and is identified as Tax Map Identification Number 77 (A) 45.  The property is designated as part of the Richmond Highway Eastern Commercial Corridor by the 2016 Comprehensive Plan.

5.20-1424

Public Hearing-CUP190811-Emmette Drinkard/US Cellular

CUP190811-Emmette Drinkard (property owner), US Cellular/Emilee Lauer (applicant/agent), has requested a Conditional Use Permit to locate a 164 foot tall wireless communication facility (WCF) on property located off  Piney Mountain Road (Route 608), near the intersection of Oakville Road in the Oakville area.  The parcel totals 73.7 acres and is identified as Tax Map Identification Number 38 (4) E. The WCF lease area (approximately 10,000 sf) will be located approximately 936 feet south of Piney Mountain Road.  The property is zoned A-1, Agricultural Zoning District and is designated as Rural Preservation Area (RPA) by the Comprehensive Plan.

6.20-1426

Public Hearing-CUP190812-Jeffery Carwile/US Cellular

CUP190812-Jeffery Carwile (property owner), US Cellular/Emilee Lauer (applicant/agent), has requested a Conditional Use Permit to locate a 159 foot tall wireless communication facility (WCF) on property located off Hancock Road (Route 644), near the intersection of Berry Lane and Central Church Road in the Chap area.  The parcel totals 7.84 acres and is identified as Tax Map Identification Number 107 (15) 6. The WCF lease area (approximately 10,000 sf) will be located approximately 430 feet south of Hancock Road.  The property is zoned A-1, Agricultural Zoning District and is designated as Rural Preservation Area (RPA) by the Comprehensive Plan.

ACTION ITEMS

7.20-1433

MOU Agreements with Constitutional Officers

Attached for your review are the Memorandum of Understanding Agreements between the Commissioner of Revenue, Treasurer, Sheriff and the Board of Supervisors, effective January 1, 2020.  The Commonwealth's Attorney and Clerk of Circuit Court have not currently opted-in on the agreement and will continue to operate pursuant to VA Code sections 15.2-1605, 15.2-1517, 2.2-3300.

STAFF RECOMMENDATION:  Accept the MOU authorize the Chairman to sign the agreements from the Commissioner of Revenue, Treasurer, and Sheriff.

8.20-1445

Letter of Support - Abandonment Primary Frontage on Route 1013

Attached for your review and approval is a letter from Kimberly R. McMahan, Area Land Use Engineer with the Department of Transportation in reference to COJANA, LLC request to abandon and vacate the right of way for State Primary Frontage Route 1013.  Only one property owner has access to the frontage route and currently the road has physically been removed.  VDOT has reviewed and finds no issues with the abandonment and is requesting the Board's approval of this State Primary change to the state system.

STAFF RECOMMENDATION: Consider approval of the request from VDOT to abandon the 1013 Road Frontage as indicated on the attached map and authorize staff to send a Letter of Support per VDOT's requirement.  Ms. McMahan communicated to staff that COJANA, LLC has purchased all of the property surrounding the road frontage that was initially put in place when a couple of trailers were located in the area.  Since the construction of the Appomattox Inn & Suites, all of the surrounding area is vacated and owned by the COJANA, LLC group and no reason for the road frontage entrance exists.

 

 

9.20-1446

2020 Board of Supervisor Meeting Calendar

 Please review the attached calendar and instruct staff if changes should be made.  If the Board agrees with the information, please adopt the 2020 Board Meeting calendar and authorize staff to post and advertise in the paper.

 

 

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
  • Documents:2020 Meeting Calendar.pdf
10.20-1447

FY-21 Budget Calendar

Please review the "draft" Board of Supervisors Budget Work Session Calendar.  If the Board accepts the calendar or suggests changes, please approve the calendar for publication.

11.20-1440

Appomattox County School Choice Week Resolution

Attached for your review is a resolution recognizing January 26, 2020 thru February 1, 2020 as Appomattox County School Choice Week.  School Choice Week is celebrated across the country by millions of students, parents, educators, schools and organizations to raise awareness of the need for effective educational options.

STAFF RECOMMENDATION:  Mr. Hinkle, Falling River District, requested the attached School Choice Week resolution be placed on the agenda for the Board's consideration for adoption. After review, please consider adoption of the attached resolution recognizing January 26, 2020 thru February 1, 2020 as Appomattox County School Choice Week.

12.20-1423

Consideration-RZ190804-Shelia M. Roper, Trustee

Following a public hearing and receiving comments, if any, staff has prepared an ordinance, in accordance with the Planning Commission's recommendation, for your consideration. The Planning Commission recommended approval of the petition to rezone the property from B-1, General Business to A-1, Agricultural. 

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
  • Documents:BoS_appl Ordinance.pdf
13.20-1425

Consideration-CUP190811-Emmette Drinkard/US Cellular

Following a public hearing and receiving comments, if any, staff has prepared a resolution, in accordance with the Planning Commission's recommendation, for your consideration.  The Planning Commission recommended approval of the petition with conditions. 

14.20-1427

Consideration-CUP190812-Jeffery Carwile/US Cellular

Following a public hearing and receiving comments, if any, staff has prepared a resolution, in accordance with the Planning Commission's recommendation, for your consideration.  The Planning Commission voted to recommend approval of the petition with conditions. 

15.20-1436

Scheduling of Public Hearing-CUP190852-William Alvis/Verizon Wireless

Please schedule a public hearing to receive comments for the Conditional Use Permit petition, CUP190852-William Alvis/Verizon Wireless at the regular meeting of the Board of Supervisors in February.  This petition is for a proposed Wireless Communications Facility (199' in height) to be located on Trinity Road near the intersection of Vineyard Road in the Concord area. 

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
16.20-1434

Proposed Amendments to the Zoning Ordinance

Please find attached a packet containing several proposed changes to the Zoning Ordinance.  The Planning Commission has recommended approval of these changes and the Board of Supervisors has previously set a public hearing for the February regular meeting to receive comments.  

17.20-1435

Proposed Amendment to the Comprehensive Plan

Please find attached a resolution adopted by the Planning Commission supporting a proposed amendment to the Comprehensive Plan.  The Board of Supervisors has previously scheduled a public hearing on this change for the February regular meeting. 

COMMITTEE APPOINTMENTS

18.20-1437

EDA Committee Appointments

Please consider the appointment of (3) representatives to fill the vacated positions listed below:

1) Appointment to fill the vacancy of James Searcy for a 4-year term, (January 2020 - December 2023).

2) Appointment to fill the unexpired term of Buddy Connor, (January 2020 - December 2020).  Mr. Conner has moved to Forest, Virginia.

3) Appointment to fill the unexpired term of David Moody, (January 2020 - December 2020).  Mr. Moody submitted his letter of resignation.

Staff Recommendation:  Appoint (3) representatives to fill Mr. Searcy's, Mr. Connor's, and Mr. Moody's vacated positions on the EDA.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation

CONSENT AGENDA

The Consent Agenda includes approval of all Bills, Minutes, Supplemental Appropriations, Line Item Transfers, and Fund Transfers.  Any item on the Consent Agenda shall be removed from the Consent Agenda at the request of any Board member prior to the vote on the Consent Agenda.  Items removed from the Consent Agenda shall be considered by the Board individually in order in which they were removed from the Consent Agenda immediately following consideration of the Consent Agenda.

19.20-1416

Invoices Submitted For Payment

Please review the attached invoices and approve for payment:

January 6, 2020 $38,684.96
January 16, 2020 - CSA $168,056.95
January 21, 2020 $233,265.64
TOTAL: $440,007.55

Staff Recommendation:  Please review and consider approval of the attached invoices for payment.

 

20.20-1448

Minutes

Please review the following DRAFT minutes for approval:

Monday, December 16, 2019, Scheduled Meeting

Thursday, January 2, 2020, Organizational Meeting

 

21.20-1417

Department of Social Services

Please supplement by consent and appropriate the following:

5301-2002 VRS $11,964.04
5301-2006 Group Life $911.77
5301-2002 ICMA-RC $1229.42
TOTAL: $14,105.23

Reimbursement for December, 2019 payroll deductions.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
22.20-1418

J. Robert Jamerson Memorial Library

Please supplement by consent and appropriate the following:

7301-5411 Books $181.24
7301-5401 Office Supplies $634.75
7301-5415 Summer Reading $29.50
TOTAL: $845.49

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
23.20-1421

Commonwealth Attorney

Please supplement by consent and appropriate the following:

2201-5504 Travel (Convention/Education) $460.79

RE:  Reimbursement from Virginia Criminal Justice Foundation, (Grant training funds) for staff member to attend out-of-state training course.

Staff Recommendation:  No new local funds are required.

 

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
24.20-1419

Sheriff's Department

Please supplement by consent and appropriate the following:

3102-1002 Overtime $1,364.81

RE:  Reimbursement from School Board for security performed by one deputy at the Schools.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
25.20-1420

Commissioner of Revenue Benefits

Please supplement by consent and appropriate the following:

1209-1001 Salaries & Wages $150.00

RE:  Reimbursement to employee for payroll error, County HR Department was not notified of closed employee account.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
26.20-1429

Appomattox Volunteer Fire Department

Please transfer by consent $1,605.47 from 1101-5804 Operating Reserve to 3201-7004 AVFD Truck.

RE:  Additional funds required to payoff Appomattox County Volunteer Fire Department Pumper truck.

Staff Recommendation:  Transfer $1,605.47 from 1101-5804 Operating Reserve to 3201-7004 AVFD Truck.  During the FY 20 budget cycle process, the County was given a payoff of $38,056 for the Appomattox Volunteer Fire Department Pumper vehicle.  Appomattox County agreed to finance the vehicle in 2012 for an 8-year term; total costs $389,661.47, with FY20 being the last payment in the amount of $39,661.47; the additional supplemental fund request to this line item is requested because $38,056 was appropriated to the FY 20 budget.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
27.20-1428

Animal Control

Please transfer by consent $4,018.00 from 1101-5804 Operating Reserve to 3501-2005 Blue Cross.

RE: Employee Health Insurance

Staff Recommendation:  Transfer the requested funds from 1101-5804 Operating Reserve to 3501-2005 Blue Cross to supplement the Health Insurance line item for the newly hired Animal Control Officer.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation
28.20-1442

Circuit Court - Law Library

Please transfer by consent from the Law Library Fund to the General Fund and supplement the following:

2101-5804 Law Library $1,336.28

RE:  Purchase of law books by the Circuit Court Clerk for the Law Library.

Staff Recommendation:  Transfer requested funds from the Law Library to the General Fund and supplement to 2101-5804.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:Approve Recommendation

ITEMS REMOVED FROM CONSENT

ATTORNEY'S REPORT

ADMINISTRATOR'S REPORT

REPORTS AND INFORMATIONAL ITEMS

29.20-1431

VACo/VML/VAPDC Local Goverment Day

VACo/VML/VAPDC Local Government Day will be held on Thursday, February 6, 2020.  Governor Ralph Northam has been invited to speak at noon.  In addition, VACo and VML staff will provide legislative reports on the major issues facing localities in the 2020 General Assembly session.  Attendees will spend the afternoon meeting and advocating with their General Assembly representatives.  A reception will be held at 5:30 p.m. for VACo members and state legislators.  If you wish to attend, please advise staff to complete the registration process.

  • Department:Board of Supervisors, Administration
  • Suggested Actions:No Suggested Action
30.20-1432

Turnover Audit December 31, 2019 - Treasurer's Office

Attached for your review is a letter from Martha S. Mavredes, Auditor of Public Accounts for the Commonwealth of Virginia, reporting that the Commonwealth's assets of Alice Gillette, Treasurer of the County of Appomattox were audited and turned over to the incoming Treasurer, Victoria Phelps on December 31, 2019, and presented fairly, in all material respects.

Additionally, the County Auditing Firm, Robinson, Farmer, and Cox Associates, performed a turnover audit of local funds on Thursday, January 2, 2020.  The funds were audited and succesfully turned over to the incoming Treasurer, Victoria Phelps.

 

31.20-1438

School - December 2019 Financial Report

Attached for your review is the December, 2019 month-end financial report from Dr. Bennett, Division Superintendent and Bruce McMillian, Director of Finance.

 

32.20-1439

Appomattox County School Board - 2020 Meeting Calendar

Attached for your review is the  a copy of the "adopted" Appomattox County School Board 2020 Meeting Calendar.  Please note that Thursday, February 13, 2020 and Thursday, November 5, 2020 are joint meetings with the Board of Supervisors and the School Board and is included on the Appomattox County Board of Supervisor meeting calendar.

 

SUPERVISOR CONCERNS

This time is for individual Board members to share information with other members of the Board and the public.  Items presented under this heading requiring action will be for a future meeting agenda or to request additional information from staff members.  No item presented under this heading shall be acted upon at this meeting without the unanimous consensus of the Board.

CLOSED SESSION

UPCOMING MEETINGS

Thursday, February 6, 2020 @ 12:00 PM 
VACo/VML/VAPDC Local Government Day
Omni Richmond Hotel
100 S 12th Street, Richmond, Virginia

Tuesday, February 18, 2020 @ 6:00 PM
Work Session/Regular Scheduled Meeting
Board of Supervisors Meeting Room
171 Price Lane, Appomattox, Virginia

ADJOURNMENT