Appomattox County Seal_Smaller

 

 

BOARD OF SUPERVISORS MEETING
MONDAY, OCTOBER 21, 2019
6:30 PM

Susan M. Adams, County Administrator

153A Morton Lane, Appomattox, VA  24522
 www.AppomattoxCountyVA.gov

 

 

 


BOARD OF SUPERVISORS


Call to Order- Chairman Carter
Handicap Accessibility Statement - Susan M. Adams, County Administrator
Pledge of Allegiance
Invocation -Chairman Carter
Setting of Agenda

CITIZEN PUBLIC COMMENT PERIOD

This time is provided by the Board to allow citizens the opportunity to address the Board on issues of importance to the citizen.  No individual citizen shall be permitted to address the Board for more than three (3) minutes.

APPEARANCES

These scheduled times are provided by the Board to allow citizens and organizations outside the County Government to discuss matters of importance with the Board.

1.19-1317

Resolution in Honor of Ronald C. Spiggle

Mr. Ronald C. Spiggle, native of Appomattox County and former Board of Supervisor member, has served a lifetime of outstanding public service to the citizens of Appomattox County, the Town of Appomattox, and the Central Virginia region.  He has also been a positive role model and statewide advocate for the Appomattox Community.

Staff Recommendation:  Adopt the attached resolution recognizing Mr. Ronald C. Spiggle for his many years of outstanding service.

2.19-1324

Mr. Mark Thomas, Southside Electric Cooperative

Staff requested that Mr. Mark Thomas appear before the Board to provide an update on Southside Electric Cooperative's broadband Study findings and the Coop's intent to provide the services to their customers in Appomattox.

  • Department:Board of Supervisors, Administration
3.19-1319

Ms. Megan Lucas, CEO & Chief Economic Development Officer - Lynchburg Regional Business Alliance

Ms. Megan Lucas, CEO & Chief Economic Development Officer,  Lynchburg Regional Business Alliance,  has requested to appear before the Board to provide an update on the Alliance's services and to discuss the County's annual funding.

 

  • Department:Board of Supervisors, Administration

ACTION ITEMS

4.19-1323

Holiday Lake 4-H Educational Center Support Resolution

Attached for your review and consideration is a letter from Preston Wilson, President/CEO of the Holiday Lake 4-H Educational Center requesting the Board to adopt the attached resolution to support their quest for funding from the Commonwealth of Virginia for essential capital safety improvement projects in the amount of $332,000.

Staff Recommendation:  Consider adoption of the attached support resolution for the Holiday Lake 4-H Educational Center. 

5.19-1329

Commissioner of Revenue Refund Requests

Mrs. Sara Henderson, Commissioner of the Revenue is requesting the following to be paid from line item 1209-5803:

1)  Refund John H. Simmons $3,834.13 for real estate taxes paid.  He qualifies for the Veteran's Exemption.

2)  Refund John Salley Jr. $4,100.43 for real estate taxes paid.  He qualifies for the Veteran's Exemption.

Staff Recommendation:  Approve the refund requests submitted from the Commissioner of Revenue for John Simmons $3,834.13 and John Salley $4,100.43 and supplement $7,934.56 to 1209-5803.  No new local funds are required.


6.19-1315

Victim/Witness Assistance Program - Maryanne Freshwater, VW Advocate

Attached for your review is an overview of the Appomattox County Victim/Witness Assistance Program.  Also attached for your review is a Proclamation to adopt proclaiming October as Domestic Violence Awareness Month, and an invitation to join the YWCA of Central VA and Appomattox County Victim Witness Program on October 24th, 6:30 - 7:30 p.m., at the United Methodist Church for a Domestic Violence Candlelight Vigil.

Staff Recommendation:  Please adopt the attached Domestic Violence Awareness Month Proclamation urging all citizens to actively participate in the scheduled activities and programs sponsored by the YWCA Domestic Violence Prevention Center and Appomattox County Victim Witness Assistance Program to work towards the elimination of domestic violence.

7.19-1321

Board of Equalization Info

At the July 15, 2019 meeting, staff notified the Board to be ready to appoint Board of Equalization members.

Appoint up to five (5) members to serve on the Board of Equalization.  Members should be broadly representative of the community.  And at least 30% of the appointed members must be commercial or residential real estate appraisers.  Other real estate professionals, builders, developers, legal or financial professionals, and at least one such member shall sit in on all cases involving commercial, industrial or multi-family residential properties.  Statue provides for alternate Board members to be appointed.  Board of Equalization training is set for Tuesday, November 12th from 9:00 a.m. to 12:00 p.m. in the Administration Office conference room.

Staff Recommendation:  Appoint up to five (5) members to serve on the Board of Equalization.

  • Department:Board of Supervisors, Administration

CONSENT AGENDA

The Consent Agenda includes approval of all Bills, Minutes, Supplemental Appropriations, Line Item Transfers, and Fund Transfers.  Any item on the Consent Agenda shall be removed from the Consent Agenda at the request of any Board member prior to the vote on the Consent Agenda.  Items removed from the Consent Agenda shall be considered by the Board individually in order in which they were removed from the Consent Agenda immediately following consideration of the Consent Agenda.

8.19-1309

Invoices Submitted For Payment

Please review the attached invoices and approve for payment:

October 7, 2019 $53,680.98
October 18, 2019 - CSA $144,814.09
October 21, 2019 $501,733.97
TOTAL: $700,229.04

Staff Recommendation:  Please review and consider approval of the attached invoices for payment.

 

 

9.19-1341

Minutes

Please review the following DRAFT minutes for approval:

Monday, September 16, 2019, Scheduled Meeting

10.19-1322

Social Services Carry Forward Fund Request

Mr. Brad Burdette, Director of Social Services has requested to Carry Forward FY 2019 local funds in the amount of $47,749.74 to the Department's FY 2020 budget.  These funds had been previously requested and the Board requested staff to ask Mr. Burdette if they could be used toward future construction.  Mr. Burdette previously felt as if they could and since that time, the caseload has increased and he is requesting these FY 2019 leftover funds be carried forward to purchase the vehicle.  Additionally, the phone system needed repair and it was determined that the equipment is old and needs to be replaced.

Staff Recommendation:  Consider Mr. Burdette's request to Carry Forward FY 2019 local funds in the amount of $47,749.74 and supplement by consent $47,749.74 to 5301-1001 in the FY 2020 budget.

11.19-1330

DMV Traffic Control Grant Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

3101-1004 Overtime $9,987.18
3101-2001 FICA $774.07
3101-7001 Equipment $5,000.00

TOTAL: $15,761.25

Staff Recommendation:  No new local funds are required.  The funds are carried over annually because of the Federal Grant year overlap.

 

  • Department:Board of Supervisors, Administration
12.19-1331

Sheriff's Department Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

3102-1007 Traffic Safety OT $13,376.05
3102-5804 TRIAD $460.02
TOTAL: $13,836.07
Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
13.19-1332

D.A.R.E. Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

3105-5401 DARE $1,235.12
Staff Recommendation:  No new local funds are required.  Balance of funds from donations received.

  • Department:Board of Supervisors, Administration
14.19-1333

Animal Control Donations Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

3501-5804 Donations $2,349.00
Staff Recommendation:  No new local funds are required.  Donations received for Animal Control activities.

  • Department:Board of Supervisors, Administration
15.19-1334

E-911 Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

3606-7011 PSAP Grant $1,098.80
Staff Recommendation:  No new local funds are required.  Remaining grant funds to be expended.

  • Department:Board of Supervisors, Administration
16.19-1335

CDBG Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

8101-3002 Professional Services $32,656.00
8101-3009 Local Gov't Council $24,316.50
8101-3010 Construction $370,381.60
8101-5899 Non/CDBG Leverage $6,507.50

TOTAL: $433,861.60
Staff Recommendation:  No new local funds are required.  Remaining grant funds to be expended.

  • Department:Board of Supervisors, Administration
17.19-1336

Sports Complex Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

7101-7001 Equip/Youth Association $3,667.75
Staff Recommendation:  No new local funds are required.  These funds are carried forward annually to fund sport equipment requests at the Sports Complex.

  • Department:Board of Supervisors, Administration
18.19-1337

Capital Projects Carry Over Funds

Please supplement by consent and appropriate the following Carry Over funds from the FY 2019 Operating Budget to the FY 2020 Operating Budget:

9104-7014 Capital Projects $200,000.00
Staff Recommendation:  No new local funds. Staff is requesting these funds be carried forward to the FY 2020 budget to support pending projects at the Courthouse.

  • Department:Board of Supervisors, Administration
19.19-1338

School Appropriation Request

Dr. Annette Bennett, Superintendent submitted an appropriations request for the following:

Fund 3 School Capital Improvement Fund $246,973.13
Fund 6 School Textbook Fund $267,786.76

TOTAL: $514,759.89

Note:  Last year, Dr. Bennett submitted a request for the School's Textbook Fund and the School's Capital Improvement Fund to be re-appropriated to their FY 2019 budget.  Board action "designated" the funds to these accounts requiring "project" expenditure specific request for these funds be requested to the Board of Supervisors for appropriation.  The School Board eliminated a FY2018  Special Projects carry forward fund of $118,559 and transferred the funds to the FY2019  School Capital Improvement Fund.  An additional $150,000 was transferred from the FY 2018 School Operating Fund to the FY 2019 School Textbook Fund, which are shown on the appropriation request of $514,759.89.  During the FY 2019 budget year, $12,359 was expended from the School CIP fund and $305,574.82 from the School Textbook fund.  Dr. Bennett is requesting that these be appropriated to the School CIP and Textbook funds in the FY 2020 budget.

STAFF RECOMMENDATION:  Consider Dr. Bennett's request to appropriate $246,973.13 to the School Capital Improvement Fund and $267,786.76 to the School Textbook Fund and be utilized for expenditures complying with the Textbook Fund and School CIP Fund policies that were adopted by both Boards. 


20.19-1339

Circuit Court - Law Library

Please transfer by consent from the Law Library Fund to the General Fund and supplement the following:

2101-5804 Law Library $469.00
$523.61
TOTAL: $992.61

RE:  Purchase of law books by the Circuit Court Clerk for the Law Library.

Staff Recommendation:  Transfer requested funds from the Law Library to the General Fund and supplement to 2101-5804.

  • Department:Board of Supervisors, Administration
21.19-1340

Community of Candles Decorations

Please supplement by consent and appropriate the following:

1101-5601 Community of Candles (Decorations) $1,500.00

RE:  Grant funds received from Walmart for Community of Candles decorations.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
22.19-1310

Department of Social Services

Please supplement by consent and appropriate the following:

5301-2002 VRS $11,199.82
5301-2006 Group Life $848.16
5301-2002 ICMA-RC $1,038.22
TOTAL: $13,086.20

RE:  Reimbursement for September, 2019 payroll deductions.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
23.19-1311

General Properties - Maintenance

Please supplement by consent and appropriate the following:

4302-3004 Repairs/Maintenance $126.08

RE:  Reimbursement from Courtland Park Foundation for purchase of wall cabinets.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
24.19-1312

Courthouse Maintenance Fund

Please transfer by consent from the Courthouse Maintenance Fund to the General Fund and supplement the following:

4302-3004 Repairs/Maintenance $868.40

RE:  Purchase of work chair by Wilson Staples for the Courthouse security desk.

Staff Recommendation:  Transfer requested funds from the Courthouse Maintenance Fund to the General Fund and supplement to 4302-3004.

  • Department:Board of Supervisors, Administration
25.19-1313

J. Robert Jamerson Memorial Library

Please supplement by consent and appropriate the following:

7301-5411 Books $87.50
7301-5401 Office Supplies $889.60
7301-5415 Summer Reading $26.75
TOTAL: $1,003.85

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
26.19-1314

Sheriff's Department

Please supplement by consent and appropriate the following:

3102-1002 Overtime $138.88
3102-5504 Dues/Memberships $125.00
3102-1007  Traffic Safety Overtime  $12,000.00
3102-5403  Canine Supplies   $50.00
  TOTAL:  $12,313.88

RE:  Reimbursement from Appomattox Middle School for security performed by one deputy ($138.88); Reimbursement from Barry Letterman for spouse to attend Sheriff's Conference ($125.00); Fine revenues from April 2019 through September 2019 ($12,000.00); Donation from Appomattox County Schools for K-9 program ($50.00).

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration

ITEMS REMOVED FROM CONSENT

ATTORNEY'S REPORT

27.19-1320

County Waste Host Agreement - Ratification of Signature

The Board approved the Host Agreement at the September meeting and authorized the County Administrator to sign the final document.  Mr. Lacheney, County Attorney,  is prepared to discuss the final version of the Host Agreement and requests Board action to ratify the signature.

STAFF RECOMMENDATION:  After discussion, a motion is in order to ratify the County Administrator's signature.


  • Department:Board of Supervisors, Administration

ADMINISTRATOR'S REPORT

REPORTS AND INFORMATIONAL ITEMS

28.19-1326

Commonwealth of Virginia Department of Transportation - 2019 Fall Transportation Meetings

Attached for your review is a letter and list of transportation meetings from the Commonwealth Transportation Board.  They will conduct nine public meetings across the state beginning in October 2019 to give stakeholders the opportunity to review and provide comments on transportation projects and priorities.

 

29.19-1328

School - September 2019 Financial Reports

Attached for your review is the September, 2019 month-end financial report from Dr. Bennett, Division Superintendent and Bruce McMillan, Director of Finance.

30.19-1316

Robert E. Lee Soil & Water Conservation District Board of Directors Meeting

Attached for your review is a copy of the August 22, 2019 monthly Board of Directors meeting minutes from the Robert E. Lee Soil & Water Conservation District.

31.19-1342

Virginia Victim Assistance Network & Homicide Survivor Support Group

Attached for your review is a press release from the Virginia Victim Assistance Network announcing September 25, 2019 as the 12th annual observance of the National Day of Remembrance for Murder Victims (NDoR).  Homicide Survivor Support groups are held locally at the Oak Tree Wellness Facility in Appomattox facilitated by Joy Bagby, LPC.  The group welcomes adults that have lost loved ones as a result of homicide.  For more information about the Support group, contact Mary Anne Freshwater, Director of the Appomattox County Victim Witness Program at 434-352-7791.

 

SUPERVISOR CONCERNS

This time is for individual Board members to share information with other members of the Board and the public.  Items presented under this heading requiring action will be for a future meeting agenda or to request additional information from staff members.  No item presented under this heading shall be acted upon at this meeting without the unanimous consensus of the Board.

CLOSED SESSION

UPCOMING MEETINGS

Thursday, November 7, 2019 @ 5:30 PM
Joint Meeting and Dinner with School Board
Appomattox County High School 
198 Evergreen Ave., Appomattox, Virginia

Monday, November 18, 2019 @ 6:30 PM
Regular Scheduled Meeting
Board of Supervisors Meeting Room
171 Price Lane, Appomattox, Virginia

ADJOURNMENT