Appomattox County Seal_Smaller

 

 

BOARD OF SUPERVISORS MEETING
MONDAY, MARCH 18, 2019
6:30 PM

Susan M. Adams, County Administrator

153A Morton Lane, Appomattox, VA  24522
 www.AppomattoxCountyVA.gov

 

 

 


BOARD OF SUPERVISORS


Call to Order- Chairman Carter
Handicap Accessibility Statement- Susan Adams, County Administrator
Pledge of Allegiance
Invocation - Supervisor Hogan
Setting of Agenda

CITIZEN PUBLIC COMMENT PERIOD

This time is provided by the Board to allow citizens the opportunity to address the Board on issues of importance to the citizen.  No individual citizen shall be permitted to address the Board for more than three (3) minutes.

APPEARANCES

These scheduled times are provided by the Board to allow citizens and organizations outside the County Government to discuss matters of importance with the Board.

1.19-1090

Mr. Galen R. Creekmore, CVEC Key Accounts & Member Engagement Representative

Mr. Galen Creekmore with CVEC has requested to appear before the Board to provide a quick update on the rural fiber broadband project that has begun in the County.

  • Department:Board of Supervisors, Administration
2.19-1091

Ms. Robin Snyder, Superientendent
Appomattox Court House National Historical Park

Ms. Robin Snyder, Superintendent of the Appomattox Court House National Historical Park, has requested to appear before the Board to provide an update on the Federal Lands Access Program grant funds and to gauge the County's interest in funding 1/2 ($72,000) of the required 20% grant match in the FY 20 Budget.  A couple of years ago, the Board of Supervisors and the Town Council each committed $72,000 towards the required local match.  Last year, the Board of Supervisors voted to not appropriate the $72,000 funds in the FY 2019 budget because the County was and is not in a position to provide the services required to Administer the grant, no one had  determined  who would provide the trail maintenance services, a determination as to who would provide the additional matched funds if the scope of work should increase had not been identified, and explanation on how  the final footprint of the trail in conjunction with the long term connectivity into the Town had not been addressed.  Ms. Snyder has obtained pertinent information that should address the questions and/or concerns.  If the Board approves the funding, a MOU will be developed to identify the assigned responsibilities.

 

 

ACTION ITEMS

3.19-1095

Appomattox Oyster & Seafood Festival - Special Event Application

Attached for your review is a copy of the Special Event Application for the Appomattox Oyster & Seafood Festival to be held on April 13, 2019 at the Clover Hill Village facility.  The event is sponsored by the Appomattox County Historical Society.  There will be 4 local wineries, 2 breweries, 2 distilleries, 25 craft vendors and 4 food vendors at the event.  Also, live music will be played by 4 bands.  The event time is from 12:00 p.m. to 6:00 p.m.  Admission fee is $25.00 at the gate and $15.00 in advance.

Note:  The application has been approved by the Public Safety Director, Building Official/Fire Marshall, Sheriff, County Administrator and Zoning Administrator.

Staff Recommendation:  Approve the request for the Oyster & Seafood Festival Special Event Permit .

4.19-1101

Fence-In/ Fence-Out Ordinance

Attached for your review is a copy of the "proposed" Fence In/Fence Out Ordinance that you have reviewed and requested appropriate changes. If it is the Board's favor, please authorize staff to schedule and advertise a Public Hearing for Monday, April 15, 2019 at 7:00 pm. 

COMMITTEE APPOINTMENTS

5.19-1092

Economic Development Authority Board Appointment

Attached is a letter from Ms. Taylor Bradshaw announcing her resignation from the Economic Development Authority Board, effective February 25, 2019. 

Staff Recommendation:  Please consider the appointment of a representative to fill the unexpired term of Ms. Bradshaw, ending December 31, 2022.

  • Department:Board of Supervisors, Administration
6.19-1103

Courtland Park Foundation Board Appointment

Please consider an appointment to fill the vacant board position on the Courtland Park Foundation Board of Directors

Staff Recommendation:  Appoint a Board member to replace Timothy Garrett on the Courtland Park Foundation Board of Directors. "All Directors shall serve for such term as directed by the Board of Supervisors".


 

  • Department:Board of Supervisors, Administration

CONSENT AGENDA

The Consent Agenda includes approval of all Bills, Minutes, Supplemental Appropriations, Line Item Transfers, and Fund Transfers.  Any item on the Consent Agenda shall be removed from the Consent Agenda at the request of any Board member prior to the vote on the Consent Agenda.  Items removed from the Consent Agenda shall be considered by the Board individually in order in which they were removed from the Consent Agenda immediately following consideration of the Consent Agenda.

7.19-1079

Invoices Submitted For Payment

Please review the attached invoices and approve for payment:

March 7, 2019 $38,223.27
March 15, 2019 - CSA $130,876.34
March 18, 2019 $413,771.75
TOTAL: $582,871.46

Staff Recommendation:  Please review and consider approval of the attached invoices for payment.


8.19-1104

Minutes

Please review the following DRAFT minutes for additions, corrections or questions:

Tuesday, January 22, 2019 - Organizational Meeting

Wednesday, February 13, 2019 - Work Session

Tuesday, February 19, 2019 - Scheduled Meeting

Wednesday, February 28, 2019 - Work Session

9.19-1080

Department of Social Services

Please supplement by consent and appropriate the following:

5301-2002 VRS $10,265.58
5301-2006 Group Life $770.58
5301-2002 ICMA-RC $704.43
TOTAL: $11,740.59

RE:  Reimbursement for February, 2019 payroll deductions.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
10.19-1081

J. Robert Jamerson Memorial Library

Please supplement by consent and appropriate the following:

7301-5411 Books $245.75
7301-5401 Office Supplies $800.10
7301-5415 Summer Reading $758.00
TOTAL: $1,803.85

Staff Recommendation:  No new local funds are required.


  • Department:Board of Supervisors, Administration
11.19-1082

Sheriff's Department

Please supplement by consent and appropriate the following:

3102-1002 Overtime $832.41

RE:  Reimbursement from the School Board for deputy to perform security at the Middle School for winter sports ($264.33), and security at the High School ($568.08).

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
12.19-1083

Sheriff's Department

Please supplement by consent and appropriate the following:

3106-5401 DARE $900.00

RE:  Donations for Sheriff's Night Out

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
13.19-1084

Board of Supervisors - Retiree Benefits

Please supplement by consent and appropriate the following:

1101-2006 Retiree Benefits $2,184.00

RE:  Payment received from employee who opted to receive COBRA benefits upon departure.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
14.19-1085

Building & Housing Department

Please transfer by consent $5,774.38 from 1101-5804 Operating Reserve  to 3401-5408 Vehicle Power Equipment Supplies.

RE:  New motor for 2007 Ford truck driven by the Building Official.

Staff Recommendation:  Transfer the requested funds from 1101-5804 Operating Reserve to 3401-5408 Vehicle Power Equipment Supplies.

  • Department:Board of Supervisors, Administration
15.19-1086

Commonwealth's Attorney

Please supplement by consent and appropriate the following:

2201-5401 Office Supplies $10.00

RE:  Reimbursement from the Commonwealth of Virginia for late fees paid to DMV.

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
16.19-1087

Equipment for Courthouse

Please transfer by consent $1,453.00 from the Courthouse Maintenance Fund to the General Fund and supplement to the following:

3102-7001 Equipment $1,453.00

RE:  Purchase of Cardiac AED's for Courthouse.

Staff Recommendation:  Transfer the requested funds from the Courthouse Maintenance Fund to the General Fund and supplement $1,453.00 to 3102-7001.

  • Department:Board of Supervisors, Administration
17.19-1088

Commissioner of Revenue Refund Requests

Mrs. Sara Henderson, Commissioner of the Revenue is requesting the following to be reimbursed in the amount of $628.44 from line item 1209-5803.

1)  Refund Joseph F. Gasior $387.76 for 2018 personal property taxes paid.  He was assessed in another locality.

2)  Refund Clyde Irvin Harvey, Sr. $43.55 for 2018 personal property taxes paid.  He was assessed incorrectly for this item.

3)  Refund Alice Rebecca Cragway $189.58 for 2018 personal property taxes paid.  She was assessed in another locality.

4)  Refund Jeff Walston $7.55 for 2018 personal property taxes paid.  He moved out of the state in 2015.

Staff Recommendation:  Please consider the Commissioner of Revenue's refund requests.  A copy of the letter and explanation is attached for your review. 

 

18.19-1094

Department of Social Services

Please supplement by consent and appropriate the following:

5301-1001 Fund 15 $63,009.00

RE:  Additional funding appropriated to the Social Services Operations Budget for Medicaid Expansion

Staff Recommendation:  No new local funds are required.

  • Department:Board of Supervisors, Administration
19.19-1096

E-911 Emergency Operations Center

Please transfer by consent $89752.00 from the Wireless Fund and supplement to the following:

3606-7013 VDH Grant $60,692.00
3606-7012  PSAP Grant (New Cad)   $29,060.00
  TOTAL:   $89,752.00

RE:  CAD Powerphone installation and training and the interface of PowerPhone to the Zuercher interface.

Staff Recommendation: 1) Transfer the requested funds from the Wireless Fund and supplement $60,692.00 to line item 3606-7013, VDH Grant.  These funds will be reimbursed through the VDH Grant and deposited back into the Wireless Fund.  2) Transfer $29,060.00 from the Wireless Fund to the General Fund and supplement to line item 3606-7012, PSAP Grant (New CAD).

 

  • Department:Board of Supervisors, Administration
20.19-1097

Appomattox County School Board

Please supplement by consent and appropriate the following:

6101-1001 Education Total School Budget $112,239.44
6101-3002  Cafeteria Budget  $3,000.00
  TOTAL:   $115,239.44

RE:  Additional Federal funding award.

Staff Recommendation:  No new local funds are required. Supplement by consent $112,239.44 to 6101-1001 and 6101-3002.

  • Department:Board of Supervisors, Administration
21.19-1098

Circuit Court - Law Library

Please transfer by consent $469.00 from the Law Library Fund to the General Fund and supplement the following:

2101-5804 Law Library $469.00

RE:  Purchase of law books by the Circuit Court Clerk for the Law Library.

Staff Recommendation:  Transfer requested funds from the Law Library to the General Fund and supplement $469.00 to 2101-5804.

  • Department:Board of Supervisors, Administration
22.19-1105

Financial Software

Please transfer by consent $54,425.00 from 1101-5804 Operating Reserve to 1220-4001 Computer Software.

RE:  Funds will be utilized to for the purchase and installation of the RDA Financial Software.

Staff Recommendation:  Transfer requested funds $54,425.00 from 1101-5804 Operating Reserve to 1220-4001 Computer Software.

  • Department:Board of Supervisors, Administration
23.19-1100

Appomattox County School Board

Please transfer by consent $33,134.00 from Fund 1 ( Education Total School Budget) to Fund 2 (Cafeteria Budget).

RE: These funds were appropriated in July to  Fund 1 and Dr. Bennett is requesting that they be moved to Fund 2 since they should be reflected in the Cafeteria budget.

Staff Recommendation:  No new local funds.   Transfer requested funds $33,134.00 from the Education Total School Budget and move to the Cafeteria Budget.

  • Department:Board of Supervisors, Administration

ITEMS REMOVED FROM CONSENT

ATTORNEY'S REPORT

ADMINISTRATOR'S REPORT

REPORTS AND INFORMATIONAL ITEMS

24.19-1093

Robert E. Lee Soil & Water Conservation District
At-Large Director Vacancy

Attached for your review is email from Julie M. Stratton of the Robert E. Lee SWCD notifying the County of a At-Large Director vacancy.  They are currently recruiting candidates to fill the position.

 

 

25.19-1089

Robert E. Lee Soil & Water Conservation District Board of Directors Meeting

Attached for your review is a copy of the January 24, 2019 monthly Board of Directors meeting minutes from the Robert E. Lee Soil & Water Conservation District.

 

26.19-1106

Parks, Recreation & Tourism

Attached for your review is a copy of the monthly report from Anne Dixon, Tourism Director.

27.19-1099

School - February Financial Report

Attached for your review is the February 2019 Financial Report from Dr. Bennett, Division Superintendent and Bruce McMillan, Director of Finance.

28.19-1102

Appomattox County Board of Supervisors
Remote Participation Policy

Attached for your review is a copy of  the Board of Supervisors Remote Participation Policy. 

 

SUPERVISOR CONCERNS

This time is for individual Board members to share information with other members of the Board and the public.  Items presented under this heading requiring action will be for a future meeting agenda or to request additional information from staff members.  No item presented under this heading shall be acted upon at this meeting without the unanimous consensus of the Board.

CLOSED SESSION

UPCOMING MEETINGS

Thursday, March 28, 2019 @ 6:00 PM
Budget Work Session
County Administration Conference Room
153A Morton Lane, Appomattox, Virginia

Monday, April 15, 2019 @ 6:30 PM
Regular Scheduled Meeting
Board of Supervisors Meeting Room
171 Price Lane, Appomattox, Virginia

ADJOURNMENT